Mar 17, 2025 • Adrian T
30 things you should never say to your customers when providing support
Here are 30 things you should never say to your customers when providing support, along with what to say instead:
•
"That's not my job."
🔄 Try: "Let me find the right person to help you."
•
"I don’t know."
🔄 Try: "I’ll find out for you and get back to you ASAP."
•
"You’re wrong."
🔄 Try: "I see what you’re saying. Let’s figure this out together."
•
"Calm down."
🔄 Try: "I understand this is frustrating. Let’s work on a solution."
•
"That’s our policy."
🔄 Try: "Here’s why we do it this way, but I’ll see what I can do for you."
•
"There’s nothing I can do."
🔄 Try: "Let’s explore what options we have to solve this."
•
"You should have read the terms and conditions."
🔄 Try: "I understand the confusion. Let me clarify this for you."
•
"That’s just how it works."
🔄 Try: "Let me explain how this feature works and see if there’s a workaround."
•
"You’re the first person to have this problem."
🔄 Try: "That’s an unusual issue. Let’s investigate and get it fixed."
•
"We’re short-staffed, so it’s going to take a while."
🔄 Try: "We’re experiencing high demand, but I’ll do my best to help you quickly."
•
"If you checked our FAQ, you wouldn’t have this problem."
🔄 Try: "I can walk you through it and also share a helpful guide."
•
"I can’t help you with that."
🔄 Try: "Let me see if we have a solution or someone who can assist."
•
"I don’t have time for this."
🔄 Try: "I want to make sure we solve this properly for you."
•
"That’s not our fault."
🔄 Try: "I see the issue. Let’s find a way to fix it."
•
"I already told you the answer."
🔄 Try: "Let me clarify it again to make sure it’s clear."
•
"We can’t do that."
🔄 Try: "Here’s what we can do instead."
•
"You should have done XYZ instead."
🔄 Try: "Here’s a better approach for the future."
•
"That’s how the system is designed."
🔄 Try: "I understand your concern. I’ll pass your feedback to our team."
•
"You’re not a priority right now."
🔄 Try: "I want to make sure everyone gets the support they need, including you."
•
"It’s just a small issue."
🔄 Try: "I understand how important this is to you. Let’s get it fixed."
•
"That’s just the way it is."
🔄 Try: "I understand your concern. Let’s see if there’s a workaround."
•
"I don’t make the rules."
🔄 Try: "I understand the frustration. Let me see what I can do."
•
"You’ll have to wait."
🔄 Try: "I’ll do my best to resolve this as quickly as possible."
•
"I’m new here."
🔄 Try: "I’m still learning everyday, but I’ll make sure you get the right answer."
•
"I can’t believe you’re having this issue."
🔄 Try: "That sounds frustrating. Let’s get this sorted out."
•
"That’s not a big deal."
🔄 Try: "I see why this is important to you. Let’s work on a solution."
•
"We’ve never had this problem before."
🔄 Try: "This seems rare, but I’ll make sure we get it fixed for you."
•
"That’s not possible."
🔄 Try: "Let me check what options are available."
•
"You’ll have to figure it out yourself."
🔄 Try: "Let me guide you through the process."
•
"I have other customers to help too."
🔄 Try: "I want to make sure you get the support you need."
The key is to stay empathetic, solution-focused, and professional—even when customers are frustrated! Share this with your support team today.
Continue Reading
Road map of HuatPage features
How to display a YouTube video on HuatPage Blog
More than 20 types of Blog Posts to Try and Why They Work
Why use Google Docs as a blog post editor
45 Attention-Grabbing Hooks for Social Media Posts
How to edit the title and metadata of the blog hosted on HuatPage?
How to Delete a page in Google Docs
Essential Google Docs Shortcuts to Save Time
How to edit Google Docs without wifi or internet access?
How to Create a Table of Contents in Google Docs Automatically
The Ultimate Guide to Writing Attention-Grabbing LinkedIn Posts
What is Huat Page? How does it work to create Blogs using Google Docs?
10 Ways a Blog Can Skyrocket Your Solopreneur Business
How to Pick the Perfect Blog Niche (With Examples) for Your Side Hustle
Why indie hackers need to use a simple solution to write a marketing blog
Essential Google Docs Shortcuts to Save Time
How to Track Changes by Different Writers in Google Docs
How to configure sub-folders blogs on your existing website with Vercel
How to display a Google Map location on your HuatPage blog
How to display a TikTok video on HuatPage Blog
How to change the design of your HuatPage Blog
The Entrepreneurial Leap: When Your Intrapreneurial Spirit Yearns for More
How to change Margins in Google Docs
